Cut Documentation Time in Half

Helping social service organizations save time with AI — so your staff can focus on the work that actually matters.

Schedule a Free Consultation

20 minutes. No pitch. Just an honest conversation.

Sound Familiar?

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Drowning in Documentation

Staff spend 60-90+ minutes daily writing case notes, progress reports, and client communications.

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Burnout & Turnover

Your best people are exhausted by admin work and leaving for jobs with less paperwork.

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No Time to Figure It Out

You've heard AI could help, but who has time to research tools and train staff?

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Privacy Concerns

You're worried about HIPAA, client confidentiality, and doing this safely.

There's a Better Way

AI tools can dramatically reduce admin burden — when implemented correctly. I help organizations use them safely and effectively.

Case Notes & Documentation

Staff capture quick bullet points. AI drafts the note. They review and finalize. What took 10 minutes now takes 3.

Grant Writing & Reports

Turn raw outcome data into funder-ready narratives. Cut quarterly reporting time from days to hours.

Meeting Notes

AI transcription and summaries so action items don't get lost and you can actually participate in meetings.

Email & Communication

Templates for client follow-ups, referral coordination, and partner outreach. Stop rewriting the same emails.

Training Materials

Create onboarding docs, SOPs, and guides in a fraction of the time. Stop losing institutional knowledge.

Workflow Automation

Automate referral tracking, appointment reminders, and data entry between systems.

Service Packages

Documentation Accelerator

$1,200
Pilot rate: $600
  • Staff interviews & workflow analysis
  • 5-6 custom prompt templates
  • De-identification protocol
  • Quick-reference guides
  • 90-minute team training
  • 30-day follow-up check-in
Get Started

Documentation + Automation

$2,000
Pilot rate: $1,000
  • Everything in Accelerator
  • 2-3 workflow automations
  • Referral tracking or notifications
  • Automation documentation
  • Maintenance training
  • Extended support
Get Started

Full Operations

$3,500+
Custom scope
  • Everything in Doc + Automation
  • Comprehensive workflow audit
  • Resource database build
  • Training material development
  • Policy/handbook updates
  • Ongoing support options
Let's Talk

About Confidentiality: No client information is ever entered into AI systems. All implementations prioritize HIPAA-conscious workflows with proper de-identification protocols. I'll show you exactly how to do this safely.

Why Cascade AI Consulting?

I'm not a tech consultant who learned about nonprofits from a website. I've spent years on the front lines of social services — I understand your workflows, your compliance concerns, and what your staff actually has time to learn.

I'm not selling software. I'm helping you use tools that already exist — safely, effectively, and in a way that actually gets adopted by your team.

The goal isn't just efficiency. It's getting your people home on time so they can keep doing this work without burning out.

Cole Redepenning

Cole Redepenning

  • 3+ years in homeless services operations
  • Launched emergency shelter programs
  • Managed outreach and case management teams
  • Coordinated across housing, healthcare, and social services
  • Experienced in harm reduction, Housing First, and trauma-informed care
  • Understand HMIS, grant reporting, and funder requirements

"This actually changed how I work. I'm not drowning in notes anymore."

— Case Manager, Portland nonprofit

Ready to Save Your Team Hours Every Week?

Let's have a 20-minute conversation about where your team is losing time. No pitch, no pressure — just an honest assessment of whether AI can help.

Schedule a Free Consultation